Christina Whitlatch
Executive Business Partner
Phone:
808-517-1191
Email:
Location:
Greater Philadelphia | Open to Relocation
LinkedIn:
Administration | Seamless Operations | Strategic Executive Support
Resourceful executive business partner with a 10+ year track record providing high-touch support to C-suite executives. Expertise in project management, calendar oversight, and facilitating seamless communication. Demonstrated ability to take ownership and execute administrative tasks with precision. Exceptionally organized, adaptable, and confident with high emotional intelligence and a calm demeanor.
Skills
Executive Support | Communication | Highly Organized | Time Management | Strategic Thinking | Leadership Adaptability | Process Improvement | Project Management | Problem-Solving | Interpersonal Skills | Resourceful
Team Collaboration | Confidentiality | Detail Oriented | Calendar and Schedule Management | Process Driven
Travel Coordination | Event Planning
Work Experience
January 2021 - Current
Executive Business Partner
MeaningSphere
Akin to a Chief of Staff, responsibilities include manage and streamline operations, draft communications, lead strategic initiatives, and identify opportunities to optimize internal processes and enhance organizational efficiency. Assist the enterprise to achieve objectives effectively and decisively while fostering collaboration and maintaining a pulse on internal dynamics.
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Developed and continuously refine the organization's strategic planning process, resulting in increased operational efficiency, aligning organizational priorities, and ensuring budget management goals
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Successfully spearheaded and coordinated two high-profile enterprise retreats annually, achieving all objectives and receiving a 98% satisfaction rate from attendees
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Lead and implement strategic initiatives, contributing insights and recommendations focused on increasing organizational goal achievement and reduction in operational costs within the organization 
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Led a process improvement project that reduced hiring time by 25%, saving ~50 hours a year
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Facilitate weekly all-hands meetings, resulting in relationship building, improved collaboration on high-priority projects, greater, cross-functional alignment, and enhanced team communication
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Mastered office productivity software (Microsoft Office Suite, Google Workspace) and project management software (Slack, Asana, ClickUp), enhancing scheduling, communication, and project management efficiency
February 2019 - April 2020
Senior Executive & Personal Assistant
December 2019 - December 2020
Senior Executive & Personal Assistant
MeaningSphere
Served as trusted thought partner to Founder, providing diverse and personalized executive and family support to ensure seamless integration of professional commitments with personal responsibilities. Intuitively anticipating needs, developing creative solutions, and providing decision-making support.
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Enhanced executive productivity by optimizing schedules, managing communications, and streamlining processes and administrative tasks
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Managed executive's calendar with 97% adherence to planned schedule and commitments
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Scheduled all domestic and international commercial and private travel, achieving a 100% incident-free record and ensuring a flawless experience
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Orchestrated and managed scope for senior executive's special projects 100% on time and within budget
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Upheld 100% confidentiality and discretion in handling sensitive information and communications
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Handled multiple tasks and managed complex projects simultaneously, showcasing strong ability to work independently with minimal supervision
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Adapted to ever-changing priorities and unforeseen circumstances with a 99% satisfaction rate, maintaining composure and professionalism in fluid situations
Advertising Specialty Institute
Served as strategic advisor to Vice Chairman of the Board, handling all aspects of business and family support plus oversight of household operations. Extensive calendar and email management, appointment scheduling, project support, document preparation, complex domestic and international travel planning, event planning, and expense tracking.
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Enhanced executive productivity by optimizing schedules, managing communications, and streamlining processes and administrative tasks
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Managed executive's calendar with ensured adherence to planned schedule and commitments
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Scheduled all domestic and international commercial and private travel, achieving a 100% incident-free record and ensuring a flawless experience
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Orchestrated and managed scope for senior executive's special projects 100% on time and within budget
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Upheld 100% confidentiality and discretion in handling sensitive information and communications
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Handled multiple tasks and managed complex projects simultaneously, showcasing strong ability to work independently with minimal supervision
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Adapted to ever-changing priorities and unforeseen circumstances with a 99% satisfaction rate, maintaining composure and professionalism in fluid situations
December 2019 - December 2020
Senior Executive Assistant
Evironmental Standards
Served as the gatekeeper to both the President and the CEO. Provided direct executive support, scheduled client meetings, maintained contact database, completed expense reports, provided troubleshooting support, and maintained vendor contracts.
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Managed multiple executive calendars, ensuring 98% on-time meeting attendance and reducing scheduling conflicts
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Completed an average of 10+ concurrent tasks daily, maintaining a 99% on-time rate and ensuring high-quality outcomes across all responsibility areas
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Identified and resolved over 100 complex issues per year, implementing solutions that led to 99% executive satisfaction
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Supported senior executives in decision-making processes, managed information flow, and acted as a buffer between executives and other departments or stakeholders
December 2019 - December 2020
Executive Assistant & Office Manager
Verdis Investment Management
Provided comprehensive high-level executive support to CEO and senior executive management team and oversaw all office operations.
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Managed calendar for 5 executives with a 99% accuracy rate, coordinated over 50 travel arrangements annually, and organized 200+ meetings with a 98% on-time start rate
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Demonstrated outstanding organizational skills and attention to detail in a dynamic environment, prioritizing tasks effectively to reach a 100% adherence to deadlines
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Improved travel cost savings by 20% through strategic booking and negotiation
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Delivered exceptional verbal and written communication skills, corresponding and interacting professionally with 50+ executives, stakeholders, and clients weekly
December 2019 - December 2020
Senior Executive & Personal Assistant
Sterling and Tucker
Provided daily support to three CPAs, four attorneys, and six paralegals. Responsibilities included appointment management, calendar coordination, document preparation, general administrative duties and ad hoc projects.
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Project managed over 600 client accounts, including intaking and processing client tax returns and maintaining database 
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Trained, supervised, and delegated work to seasonal tax support personnel
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Interacted with clients daily, using a friendly and positive attitude resulting in a 98% satisfaction rate on email and phone etiquette
December 2019 - December 2020
Senior Executive & Personal Assistant
Jeffreys & Associates, Inc
Managed office and provided administrative support to the firm’s owner and CPAs. Responsibilities included screening calls, scheduling client meetings, and welcoming clients. Entered business and individual tax returns and processed client quarterly payroll.
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Implemented new filing and organization system, resulting in a 50% reduction in document retrieval time
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Improved office efficiency by streamlining administrative and business processes 
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Multitasked and managed time autonomously, meeting 100% of deadlines with 99% accuracy